See exactly how StayDesk works
No sales pitch, no imaginary screens. This is the real software, screen by screen — the same one we use to run our own resort every day.
Dashboard — your whole property in one screen
Most owners find out how the month went only when the accountant tells them. The dashboard answers that every morning, in ten seconds.
- Today at a glance — arrivals, departures, occupancy and cash collected
- This month's revenue, expenses, profit and outstanding dues side by side
- Revenue trend and booking sources, so you see where business actually comes from
Reservations — every booking, searchable in seconds
When bookings live in a register and three WhatsApp chats, finding one guest means calling someone. Here everything sits in one list.
- Filter by confirmed, checked in, checked out or cancelled
- Search by booking reference, guest name, phone or email
- See room number, arrival time, nights, source and amount without opening the booking
GST Bills — a proper invoice in one click
Handwritten bills cost you credibility with corporate guests, and cost you sleep at GST filing time. Every booking here produces a clean, numbered bill.
- Room charges, store items and taxes calculated automatically
- GST applied correctly — or switched off entirely if you're under the threshold
- Print or save as PDF, with your property's name, address and terms already on it
Front Desk — today's arrivals and departures
Your reception staff don't need the whole system. They need one screen that says who is coming in, who is leaving, and who is still in-house.
- Today's arrivals and departures in two clear columns
- In-house guest count so you always know who is on the property
- Check in or check out a guest without hunting through the booking list
Rate Calendar — change prices for a whole season in one go
Weekend and festival pricing usually lives in someone's head. Here you set it on a calendar, and everyone works from the same rates.
- A month view per room type, with each day's rate, occupancy and rooms left
- Drag across dates to set a rate, minimum stay or stop-sell in one action
- Sold-out days highlighted in red so you spot demand before you underprice it
Rooms & Room Types — set up your property once
Every property is laid out differently. Define your room types and rooms the way they actually exist, not the way software assumes.
- Room types with occupancy, meal plan and base rate per night
- Individual rooms with number, floor, bed type and live status
- Housekeeping status visible at a glance — occupied, vacant clean, vacant dirty
Housekeeping — a task board your staff can actually use
Rooms sit dirty because nobody told housekeeping the guest left. Checkout creates the task automatically.
- Pending, in progress and completed columns for the day's cleaning
- Rooms needing cleaning flagged the moment a guest checks out
- Staff tap Start and Complete — no training required
Guests — turn one-time visitors into repeat business
A returning guest should not have to give their details again. Their history is already there when you type their phone number.
- Every guest profile with phone, email, location and number of stays
- Repeat guests recognised automatically when you start a new booking
- Export the full list to Excel for offers and festival campaigns
Expenses — track every rupee that goes out
Revenue is easy to see. Spending is what quietly eats the margin, and most properties only add it up at year end.
- Log spend by category — salaries, utilities, maintenance, supplies
- Filter by date range, category or vendor to answer a question fast
- Feeds straight into your profit and loss, so margin is always current
Products — sell from your store, bill it to the room
Water bottles, snacks and laundry usually get scribbled on a slip and forgotten by checkout time.
- One product list with price and GST for everything you sell
- Add items to a guest's folio so they settle at checkout
- Or ring up a quick cash bill for a walk-in customer
Assets — know what you own and what it's worth
Linens, ACs, beds and TVs disappear a few at a time, and nobody notices until you're buying replacements twice.
- Track every item by category with quantity, condition and unit value
- See your total asset value at a glance for insurance and audits
- Low-stock alerts so you reorder linens before the weekend rush, not after
Reports — the numbers your accountant asks for
Month-end usually means rebuilding figures from a register. These are ready whenever you open them.
- Daily collection, payments, receivables, expenses and profit & loss
- Transaction reconciliation — match every payment line-by-line to your bank statement
- Room-type performance with revenue, nights sold, ADR and occupancy
Receivables — know exactly who still owes you
Unpaid balances are the easiest money to lose, because nobody is tracking them in one place.
- Total billed against total collected for any date range
- Outstanding and overpaid amounts flagged separately
- Booking-level detail so you know who to call today
Try it on your own property
30 days free, no credit card. Set it up yourself in minutes — or we'll do it with you over a call, at no cost.